Privacy Policy

Yarraville Village Traders Association Inc

ABN 16 300 714 788
T/A Yarraville Kingsville Business Association (YKBA)

Updated: 15 May, 2026

1. Introduction

This Privacy Policy outlines how Yarraville Village Traders Association Inc (trading as Yarraville Kingsville Business Association, “YKBA”, “we”, “us”, “our”) collects, uses, discloses and manages personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

2. What Personal Information We Collect

We may collect the following types of personal information:

• Full name
• Business name and ABN
• Residential and/or business address
• Email address
• Phone number
• Occupation or business activity
• Payment and membership details
• Website profile content submitted by members
• Any other information voluntarily provided

We do not generally collect sensitive information unless required and with consent.

3. How We Collect Personal Information

We collect personal information through:

• Membership applications and renewals
• Website forms and account registrations
• Event registrations
• Direct communication (email, phone, in person)
• Publicly available sources (e.g. business directories)

4. Purpose of Collection

We collect and use personal information to:

• Administer memberships
• Provide member services and benefits
• Publish member business listings on our website
• Communicate updates, news, and opportunities
• Promote YKBA events, initiatives, and activities
• Share relevant information about third-party events, businesses, community initiatives, and local government matters that may be of interest to members and the broader community
• Send marketing and promotional communications (in accordance with the Spam Act 2003 (Cth))
• Process payments
• Advocate on behalf of members
• Comply with legal obligations

4.1 Marketing Communications

By providing your contact details, you consent to receiving electronic communications from YKBA, including:

• Newsletters and updates
• Event promotions (YKBA and third-party events)
• Business and community promotions
• Information distributed on behalf of local councils or partner organisations

We do not sell, rent, or disclose your personal information to third parties for their direct marketing purposes.

All marketing communications are sent by YKBA.

You may opt out of receiving marketing communications at any time by:

• Clicking the “unsubscribe” link in emails, or
• Contacting us directly

We will process unsubscribe requests within a reasonable timeframe.

5. Disclosure of Personal Information

We may disclose personal information to:

• Service providers (e.g. website hosting, email platforms, payment processors)
• Local government or stakeholders where necessary for advocacy (and only where appropriate)

We do not:

• Sell personal information
• Provide mailing lists or personal data to third parties for their own marketing use

Any promotional communications relating to third parties are sent by YKBA directly and do not involve sharing personal data.

6. Website Listings

Members who create business profiles consent to the publication of:

• Business name
• Contact details
• Description, images, and related content

Members are responsible for ensuring accuracy and appropriateness of submitted content.

7. Data Retention: Storage and Security

We retain personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law.

Typical retention periods include:

• Membership records: retained for the duration of membership and up to 7 years after cessation for administrative and legal purposes
• Financial and transaction records: retained for at least 7 years to comply with legal and taxation obligations
• Email communications and marketing records: retained until you unsubscribe or request deletion
• Website account and listing data: retained while the account is active and for a reasonable period after deactivation
  

When personal information is no longer required, we take reasonable steps to destroy or de-identify it in accordance with APP 11.2.

8. Access and Correction

You may request access to or correction of your personal information by contacting us at:
[email protected]

We aim to respond to access and correction requests within 30 days.

9. Cookies and Website Analytics

Our website may use cookies and analytics tools to:

• Improve user experience
• Monitor website traffic
• Analyse engagement

Users may disable cookies through their browser settings.

9.1 Third-Party Services

Our website may integrate with third-party services and platforms including:

• Website hosting providers
• Analytics providers
• Email marketing platforms
• Social media integrations
• Embedded media and maps

These third parties may collect technical information including IP addresses, browser information, device identifiers, and usage data in accordance with their own privacy policies.

10. Overseas Disclosure

Some service providers may store data overseas. Where this occurs, we take reasonable steps to ensure compliance with Australian privacy obligations.

11. Complaints

11. Complaints and Dispute Resolution

If you believe that we have breached the Privacy Act 1988 (Cth) or mishandled your personal information, you may lodge a complaint with us.

To make a complaint, please contact us in writing using the contact details below and include:

• Your name and contact details
• Details of the complaint
• Any supporting information

We will acknowledge your complaint within a reasonable timeframe and aim to respond within 30 days.

If you are not satisfied with our response, you may refer your complaint to the Office of the Australian Information Commissioner (OAIC):

Office of the Australian Information Commissioner
Website: https://www.oaic.gov.au/

12. Changes to This Policy

We may update this policy from time to time. The latest version will be published on our website.

13. Contact Us

Yarraville Kingsville Business Association
Email: [email protected]
Website:https://yarraville.org/

14. Automated Decision-Making

We do not currently use personal information to make solely automated decisions that significantly affect individuals.

However, we may use limited automated processes (such as email marketing tools, website analytics, or membership systems) to:

• Segment audiences
• Personalise communications
• Manage membership data

If we introduce automated decision-making processes that have a significant impact on individuals, we will update this Privacy Policy to provide further information, including:

• The types of decisions made
• The personal information used
• The potential impact on individuals

This section is provided in anticipation of evolving privacy law requirements, including those introduced under the Privacy and Other Legislation Amendment Act 2024 (Cth).